According to McKinsey, employees spend 20% of their workweek searching for colleagues who can help them with tasks. This is almost one entire day each week. Just trying to find the right people. Imagine how much is lost. All that time could be used for something productive. But it’s not. And it’s a big problem.
So, how do you fix it? There’s a simple solution. An Employee Directory Software. And an Org Chart. These two tools can save time. Make everything smooth. Help people find who they need. Fast. Especially in today’s fast-moving world, you don’t want to waste time searching.
But what’s an Employee Directory? And what’s an Org Chart? Why do they matter? Let me break it down. Simple. Clear.
Understanding the Employee Directory
An Employee Directory is a list. A list of everyone in the company. It has basic info. Name. Job title. Contact details. Sometimes a bit more. Like skills or office location. It helps people connect. Quickly.
Now, most companies use a digital directory. It’s faster. Easier. Platforms like SharePoint make this even better. They give you a searchable database. Click. Search. Done.
Why do you need it?
- Quick Communication: You find who you need. Fast. No wasting time.
- Onboarding: New employees? No problem. They know who’s who from day one.
- Transparency: Everyone knows who’s in the company. No hidden info.
For companies using SharePoint, the SharePoint Employee Directory is perfect.
Decoding the Org Chart
What’s an Org Chart? It’s a map. A map of the company. It shows how things are connected. Who reports to whom. The structure. The flow of authority.
Why is this important? It shows the chain of command. Employees know who’s in charge. It helps with decision-making. Who to ask for approval. Who to go to for help. Simple.
An Org Chart also shows resource gaps. If a department is too small. Or too big. You can see it right away. Plan for the future. Fix problems before they grow.
For companies using SharePoint, the SharePoint Org Chart is the solution. It links with the employee profiles. So, it’s always accurate. Always up-to-date.
SharePoint Employee Directory vs. SharePoint Org Chart
So, what’s the difference? And why do you need both?
Here’s the thing. They’re not the same. But they work together.
- Employee Directory: This is about the individual. You find a person. You contact them.
- Org Chart: This is about the structure. You see the hierarchy. How the company is built.
Use them together, and you’ll see a clear picture. Who does what. And where they fit in the company. It’s like having a map and a contact book. Both are useful. Together, they’re even better.
Integrating Employee Directory and Org Chart in SharePoint
SharePoint can integrate both tools. The Employee Directory and Org Chart work together. It’s seamless. You update one, the other updates too. No manual work. No risk of outdated info.
It’s also easy to use. You click on someone’s profile in the directory. It shows their place in the org chart. One click. That’s it.
Plus, you can customize everything. Add fields. Change layouts. Set permissions. Make it work for your company.
Best Practices for Maximizing Benefits
To get the most out of these tools, follow these best practices:
- Keep it Updated: Info should always be current. Accurate. No outdated data.
- Train Employees: Teach them how to use these tools. If they don’t know, they won’t use them.
- Control Access: Protect sensitive data. Only the right people should see it.
- Get Feedback: Ask employees. Do they find it helpful? Do they need more features?
Conclusion
An Employee Directory, also known as an Employee Search App, and an Org Chart are must-haves. They save time. They boost communication. They make everything clear. With SharePoint, it’s even easier. Everything is connected. Everything is streamlined.
If you want to make your company more efficient, start here. Use these tools. And watch the difference.